Instant Meeting Signage Updates: Fact, Not Fiction

Imagine that your team has just finished setting-up your session break-out rooms at the McCormick Place Convention Center in Chicago. This is a massive facility, and countless hours of your team’s hard work designing, printing, and setting-up signage provides ample visual proof that this is, in fact, your largest meeting of the year. Actually, make that your largest meeting ever. Suddenly, you learn that a room needs to be moved due to technical issues. Then you learn that two speakers have cancelled and alternates will be filling-in. The frustrating news continues, and the madness is escalating all around you. Now a choice: Would you prefer to scramble to redesign, reprint, and replace all of those signs? Realistically speaking, how can you? All of your staff are already inundated, and far too busy to assist. However, what if your only task was going into your meeting content management system and rekeying a few lines of data—thereby updating all of your signage digitally … and immediately? For the American College of Cardiology, partnered with Coe-Truman Technologies OASIS platform and Freeman Audio Visual Solutions, it was actually that easy.

In the age of high-tech hardware, software, and people it is only logical that talented providers find a way to bridge the information gaps between critical systems. However, it requires qualified and reliable partners to play well enough together to make this happen. Fortunately, all OASIS customers have access to a system that exposes all of its essential meeting data through industry-standard web services, meaning that any OASIS data can connect directly into other systems. This makes data updates and synchronization a breeze. Freeman Audio Visual Solutions represents one of the largest onsite technology providers in the world, but that isn’t the only partner that OASIS has successfully integrated with in this fashion. OASIS web services have integrated with other, smaller onsite audio-visual vendors just as effectively, proving itself as a system designed for this type of open collaboration. When AHA used MEvents for one of its meetings, OASIS was capable of integrating and empowering their meeting signage updates as well.

"The ability to integrate OASIS data with our audio-visual vendor at our annual meeting is game-changing. Not only were we able to directly feed up-to-the minute session/speaker/room information from OASIS to the digital displays this year, I can envision many more ways in which attendees and speakers will benefit in the future from creative uses that will happen as a result of the integration."

–American College of Cardiology

Speaker-ready room and session break-out room signage can be updated immediately when OASIS is connected to your on-the-ground audio video system. Most customers quickly realize that this is what digital signage was designed to do! If you think this is a process that requires excessive planning and expertise, think again. ACC was able to accomplish what they needed simply by providing Freeman with the OASIS web services API documentation, coupled with a series of short phone calls to their OASIS account representative. Freeman is so committed to this as a viable, successful process that they recommend the solution to any customer they encounter who uses OASIS and has an interest in digital signage.

In an economy where budgets are thin and resources, even temporary meeting staff, are hard to come by, why not consider utilizing technology to assist your on-the-ground meeting process? OASIS web services are truly a bridge to empowering your association to use its data in a highly-connected fashion. Freeman Audio Visual Solutions, MEvents, and other vendors have all proven that OASIS is built to integrate. Contact us today to learn how to make this solution a reality for your next meeting.